FLOYD QUILT GUILD 2015
Board of Directors:
President: Karin T.
The President shall preside at all meetings of the Board of Directors; shall be a Director on the Board of Directors; shall see that orders and resolutions of the Board of Directors are carried out; appoint the chairperson of any and all committees; and shall have the authority to enter into and execute any and all official documents of the Corporation or any and all contracts entered into on behalf of the Corporation. In addition, the President shall exercise and discharge such other duties as may be required by the Board of Directors (the "President").
Vice President and program chair: Carla B.
The Vice President shall act in the place and stead of the President in the event of the President's absence or inability to act and shall exercise and discharge such other duties as may be required of him by the Board of Directors (the "Vice President"). The Vice President shall also act as program manager and workshop manager and has the authority to enter into and execute any documents or contracts necessary to carry out the duties of the program manager and workshop manager.
Treasurer: Debbie J.
The Treasurer shall receive and deposit in appropriate bank accounts all monies of the Corporation and shall disburse such funds as directed by resolution of the Board of Directors; keep proper books of account; and shall prepare an annual statement of income and expenditures, and deliver a copy to the Board of Directors and all Members at the annual meeting of the Members (the "Treasurer").
Recording Secretary: Jenna P.
The Recording Secretary shall record the votes and keep the minutes of all meetings and proceedings of the Board of Directors and of the Members; keep the corporate seal of the Corporation and affix it on all papers requiring a seal; act as custodian of all official guild records; and shall perform such other duties as required by the Board of Directors (the "Recording Secretary").
Corresponding Secretary Judy M. (publicity)
The Corresponding Secretary shall keep current records showing the Members of the Corporation together with their addresses; serve notice of meetings of the Board of Directors and the Members; shall be responsible for any and all necessary official letters of the Corporation as directed by the President; shall be responsible for any and all correspondence necessary for the promotion and publicity of the Corporation; and shall perform such other duties as required by the Board of Directors (the "Corresponding Secretary").
Standing and Special Committees
(a) Finance Committee:
The Board of Directors shall also serve as the members of the Finance Committee;
(b) Quilt Show Committee;
chairs: Elaine B.
Cathy E will be overall in charge of the brochure, the post cards, children's category, volunteers (all three), collecting quilts, registration, returning quilts, and the sponsor's list.
Karin T. will be responsible for getting the judge, judging day coordination,
___ will be responsible for hanging ribbons, paperwork for check out, and winner's list to the paper.
Jean V will be responsible for the prizes and will work with donors
Mindy D. will be in charge of stands, gym floor covering, negotiations with the school, mums, lay out, hanging, signage for the show, take down (pillow cases) and storage of the stands and signs.
Other positions for quilt show coordination:
Ribbons: Karen R & Jennifer M. (co-chair),
Streamers: Elaine B.,
Ruffles: Linda F.
Backing: Lucy R.,
Face/front: Jean v., Gwen, Pauline H.
Publicity, mailing to guilds and stores" Sue B.
Update of contact list, publicity via e-newsletter, Facebook & webpage: Karin T.
Children"s Category, promoting and organizing: Margaret T.
Finances: Debbie J.
Receiving and returning quilt sent by mail: Karen R.
(c) Program and Workshop: Elaine B. Karin T. Sue B . Geri M. Karen R
The Vice President of the Corporation shall also serve as the Chairperson of the Program and Workshop Committee;
(d) Nominating Committee:
A minimum of two members of the Nominating Committee must be appointed to such committee by the Board of Directors prior to the first regular meeting of September;
(e) Club E-Mail Correspondence Committee; Pat Y.
(f) Membership Committee; Elaine B.
(g) Library Committee; Cathy M.
(h) Community Service Committee: Gwen Ge. This committee is responsible for love quilts and any and all other charitable quilts;
(i) Special Events Committee:
Breezeway exhibit 2016 “Inspired by the Blue Ridge Parkway (hung June and July in JAX) Gwen Goe, Mindy DeC, Megan C, Karen R, Jennifer McE
(j) Hospitality Committee: Gwen G.
This committee is responsible for greeting cards for Members;
(k) Fundraising Committee; Jenna P
(l) History Committee: position open (scrapbooks at Jenna's, will be stored at Elaine B. home after Jan 2015) This committee is responsible for keeping the scrapbook;
(m) Online Presence Committee: Karin T
This committee is responsible for the maintenance of the webpage and Yahoo Group;
(n) Boutique Committee; Jenna P. (Chair) Gwen Ge, Pat Y., Nancy O.
(o) Hostess Committee: Megan C
This committee is responsible for the coordination of refreshments and luncheons;
(p) Block of the Month Coordination Committee:
Mystery quilt organized by Debbie J.
(q) Biennial Quilt for Jacksonville Center Committee. Sally M. Lucy R. Cathy M.
Next quilt due Dec 2017